PPA is committed to the structured, secure, and transparent archival of web content to preserve the integrity of information, support compliance, and maintain trust among stakeholders. This policy outlines the processes, roles, and standards governing the archival of content published on the PPA portal.
All content published on the PPA website will be periodically reviewed to identify materials that are outdated, superseded, irrelevant, or no longer required for active display. Content eligible for archival will be marked and documented by authorized personnel.
Identified content will be securely archived in an organized and retrievable format. The archival process will ensure that archived content remains unaltered, and its authenticity is preserved. Archived content will be removed from public access but retained within the organization as per retention guidelines.
Archived content will be retained for a duration specified by government or organizational guidelines. After the completion of the retention period, content will be reviewed for either permanent preservation or secure disposal, based on its historical or legal significance.
Access to archived content will be restricted to authorized personnel only. Appropriate access controls, audit trails, and security measures will be enforced to prevent unauthorized viewing, modification, or deletion of archived content.
The archival process will comply with relevant legal, regulatory, and organizational requirements. All steps and actions taken during the archival and disposal process will be documented for accountability and audit purposes.
This Content Archival Policy will be reviewed periodically and updated as necessary to reflect changes in statutory requirements, technological advancements, or organizational needs.
PPA is committed to maintaining a high standard of information quality and user trust on its official portal. This policy defines the processes and responsibilities for content contribution, moderation, and approval as follows:
Only authorized officials and designated contributors may submit content for publication on the PPA portal. Each contributor must ensure that the submitted information is accurate, complete, and relevant to the objectives of the PPA. All submissions must adhere to the prescribed formats and guidelines issued by the organization
Submitted content will be subject to moderation by designated moderators. Moderators are responsible for verifying the accuracy, appropriateness, and compliance of the content with applicable government policies and standards. Moderators may return content to contributors for revisions or reject submissions that do not meet required standards
Only content that has been reviewed and cleared by a designated Approving Authority will be published on the portal. Approvers are responsible for the final validation of content, including the review of legal, security, and policy compliance aspects. No content shall be made live on the PPA portal without explicit approval from the designated authority
All published content must be reviewed at regular intervals to ensure continued relevance and accuracy. Content that is outdated, incorrect, or irrelevant shall be archived or removed following the procedures set forth in the Content Archival Policy
Every piece of content on the PPA portal will be traceable to its contributor, moderator, and approver, ensuring accountability at each stage of the content lifecycle
This policy is aligned with the Guidelines for Indian Government Websites (GIGW) and all other applicable statutory requirements. All stakeholders must adhere strictly to this policy to uphold the credibility and integrity of the PPA portal
PPA is committed to protecting its website and associated digital assets from disruptions through robust contingency management. This plan establishes the framework for identifying risks, preparing for emergencies, and ensuring rapid recovery of services to maintain stakeholder trust and fulfill statutory obligations.
Regular risk assessments will be conducted to identify vulnerabilities related to hardware, software, network, and data. Based on these assessments, mitigation strategies and preventive measures will be put in place, including regular data backups, redundant systems, and security protocols.
In the event of a system failure, security breach, data corruption, or disaster, a designated Incident Response Team (IRT) will be activated. The IRT will immediately assess the situation, implement containment measures, notify relevant authorities, and initiate recovery protocols.
Regular backups of all critical data and system configurations will be maintained at secure, geographically separate locations. Backup integrity will be periodically tested, and clear procedures will exist for restoring data and resuming operations in the event of a disruption.
During any major incident affecting website availability or data integrity, timely and accurate communication will be maintained with internal stakeholders, government authorities, and the public as required. Predefined templates and contact lists will be used for rapid information dissemination.
All relevant staff will be trained in contingency procedures and incident response protocols. Regular drills and awareness programs will be conducted to ensure preparedness and reduce response times during actual incidents.
The Contingency Management Plan will be reviewed at least annually and after every major incident. Lessons learned from drills and real events will be incorporated to strengthen the plan and ensure ongoing resilience of the PPA’s digital infrastructure.
The Polavaram Project Authority (PPA) retains the copyright for all content available on its official website, unless otherwise specified. This policy governs the use, sharing, and reproduction of website materials by users, organizations, and third parties.
All materials—including text, images, graphics, videos, documents, and other media—published on the PPA website are the exclusive property of PPA, unless a different copyright holder is explicitly acknowledged.
Users are permitted to view, download, and print information from the website solely for personal, non-commercial, and informational purposes, provided that the material is not modified and the source is properly cited.
No content from the PPA website may be reproduced, republished, uploaded, posted, transmitted, or distributed in any form or by any means without the prior written permission of PPA. Unauthorized use of the website’s content may violate copyright, trademark, and other applicable laws.
If PPA website material is referenced or quoted in any publication, presentation, or communication, the source must be clearly acknowledged as "Polavaram Project Authority (PPA) Website" along with the specific URL and the date of access.
Requests for use of website content for official publications, press releases, media coverage, or any commercial or public distribution must be submitted in writing to the PPA for review and approval.
Some content on the PPA website may be the intellectual property of third parties and used with their permission. Such content is subject to the copyright and licensing terms of the respective owners, and must not be reused without their consent.
This Copyright Policy will be reviewed and updated periodically to ensure compliance with current legal requirements and organizational standards.
The Polavaram Project Authority (PPA) is committed to maintaining a high standard of information quality and reliability on its website. This Content Review Policy establishes structured processes and responsibilities for the periodic review and update of all published content to ensure continued accuracy and relevance.
All content on the PPA website shall be reviewed at defined intervals—at least once every six months, or more frequently as needed—by designated content owners or responsible officials.
The review process will involve checking each page, document, and resource for factual accuracy, relevance, clarity, and compliance with current laws, regulations, and organizational guidelines. Content found to be outdated, incorrect, or no longer necessary will be updated, archived, or removed as appropriate.
Specific roles—including content contributors, moderators, and approving authorities—will be assigned the responsibility to monitor and review designated sections of the website. Any changes or updates to content must undergo appropriate moderation and approval before being republished.
The PPA encourages users and stakeholders to report inaccuracies or suggest improvements via the website’s feedback mechanism. Reported issues will be promptly reviewed and addressed as per the defined workflow.
All content review actions, updates, and approvals will be documented for accountability and audit purposes. The content review process will comply with the Guidelines for Indian Government Websites (GIGW) and other applicable standards.
This Content Review Policy will itself be reviewed and updated periodically to reflect evolving best practices, statutory requirements, and organizational needs.
The Polavaram Project Authority (PPA) recognizes the value of hyperlinks in enhancing user experience and providing access to relevant information. This policy sets forth the conditions and procedures for linking to and from the PPA website.
- Other websites and organizations may provide hyperlinks to the PPA homepage or specific pages, provided such links do not imply endorsement or partnership with PPA unless explicitly authorized.
- Links must not be used in a manner that misrepresents the relationship with PPA or presents PPA or its content in a false, misleading, or derogatory context.
- PPA reserves the right to withdraw permission for linking at any time without prior notice.
- The PPA website may contain links to external websites for user convenience and additional information.
- PPA is not responsible for the content, reliability, or security of external websites, and linking does not constitute an endorsement or approval of any external content, products, or services.
- Users are advised to review the terms and privacy policies of external sites when following such links.
- Any third-party website wishing to link to PPA must not contain or promote unlawful, defamatory, obscene, or offensive content.
- The inclusion of links to third-party sites is at the discretion of PPA and may be reviewed, updated, or removed as deemed appropriate by the Authority.
- PPA takes measures to ensure the security of its website, but cannot guarantee the security or privacy practices of external sites.
- PPA is not liable for any damages or losses resulting from accessing third-party websites through hyperlinks on the PPA website.
This Hyperlinking Policy will be periodically reviewed and updated to reflect changes in statutory requirements, technological developments, and organizational needs.
The Polavaram Project Authority (PPA) is committed to protecting the privacy and confidentiality of its website users. This Privacy Policy outlines the manner in which information is collected, stored, used, and safeguarded on the PPA website.
- The PPA website may collect personal information such as name, email address, phone number, and location details, only when users voluntarily submit such information through forms or feedback mechanisms.
- The website may automatically record certain technical information such as IP address, browser type, access date and time, and pages visited, for statistical and security purposes.
- Collected information is used solely for the purpose for which it is provided, such as responding to queries, processing feedback, or improving website functionality.
- Aggregated data may be used for statistical analysis and reporting, but such data will not identify individual users.
- PPA does not sell, trade, or share users’ personal information with third parties, except when required by law or authorized by the user.
- Information may be shared with government agencies or law enforcement for security, legal, or investigative purposes as mandated by applicable laws.
- PPA employs appropriate administrative, technical, and physical safeguards to protect users’ personal information from unauthorized access, disclosure, alteration, or destruction.
- Despite best efforts, PPA cannot guarantee absolute security and encourages users to exercise caution when submitting sensitive information online.
- The PPA website may use cookies or similar technologies to enhance user experience, track website usage, and personalize content.
- Users may control or disable cookies through their browser settings, though some website features may not function optimally as a result.
- The PPA website may contain links to external websites. PPA is not responsible for the privacy practices or content of these third-party sites, and users are encouraged to review their privacy policies separately.
This Privacy Policy will be reviewed and updated periodically to remain aligned with best practices, statutory requirements, and organizational needs.
The Polavaram Project Authority (PPA) is committed to maintaining the highest standards of security for its website and digital infrastructure. This Security Policy outlines the principles and measures adopted to safeguard data, services, and user trust.
- Access to the PPA website and backend systems is restricted to authorized personnel based on assigned roles and responsibilities.
- Strong authentication mechanisms and password policies are enforced for all user accounts with privileged access.
- Sensitive information is encrypted both in transit and at rest, wherever applicable.
- Regular backups of critical data are maintained to ensure recoverability in case of system failures or disasters.
- The website is protected using firewalls, intrusion detection/prevention systems, and regular vulnerability assessments.
- Security updates and patches are promptly applied to all software and hardware components.
- System activity is continuously monitored for suspicious behavior or security breaches.
- An incident response plan is in place to promptly address, investigate, and remediate any detected security incidents.
- All personnel involved in the management or operation of the PPA website receive regular training in cybersecurity best practices, data privacy, and safe handling of digital assets.
- Any third-party access to PPA systems or data is strictly controlled and governed by contractual agreements outlining security requirements and responsibilities.
- Vendors and service providers are expected to adhere to PPA’s security standards and are subject to compliance checks.
This Security Policy will be reviewed and updated periodically to address emerging threats, regulatory changes, and advancements in technology.
The Polavaram Project Authority (PPA) is committed to the regular and systematic monitoring of its website to uphold high standards of service delivery, security, and compliance. This plan defines the scope, frequency, and responsibilities for monitoring activities.
- The monitoring process covers website uptime, response times, broken links, server health, content updates, and security vulnerabilities.
- Both automated tools and manual checks are employed to ensure comprehensive coverage.
- Website uptime, performance, and security are monitored 24x7 using automated systems.
- Manual content and functional checks are conducted at least once per week or after major updates.
- Any issues such as downtime, defacement, unauthorized content changes, or security breaches are immediately flagged by the monitoring system.
- Detected incidents are reported to designated IT personnel for investigation and remediation as per the Contingency Management Plan.
- Website traffic, user behavior, and access patterns are regularly analyzed to identify usage trends, optimize resources, and enhance user experience.
- All monitoring activities, detected incidents, and corrective actions are documented for accountability and future audits.
- The Website Monitoring Plan is reviewed periodically and updated to incorporate best practices, emerging threats, and changes in regulatory requirements.
